State Archival Service of Ukraine
    State Archives of Donetsk Oblast
 
 
 
 


    Яндекс.Погода

About us



Basic facts

As follows from its Statute, the State Archives of Donetsk Oblast is a structural subdivision of Donetsk Region State Administration, accountable and subordinate to its Head and the State Archival Service of Ukraine.

Basic tasks and functions of State Archives:
  • realization of public policy in the field of the archival business and office work,
  • realization of management the archival business and office work on territory of Donetsk Oblast, co-ordination of activity of enterprises, establishments, organizations of all patterns of ownership, authorities in the questions of the archival business and office work;
  • contributing to the National archived fund of archival documents, which have a local value, conduct of account and permanent storage of this documents, and also use of information, that in them contained;
  • realization of control after activity of the archived establishments and services of office work, providing of observance of legislation is about the National archived fund and archival establishments.

    Read more:
    "Provision on the State Archives of Donetsk Oblast"
    (disposition of the Head of Donetsk Region State Administration from 23.05.2013 № 268),       [Posted 27.05.2013]
    "Regulations of job of the State Archives of Donetsk Oblast"
    (order of State Archives from 24.05.2012 № 33)


  • Services of State Archives

    In pursuance of the resolution of the Cabinet of Ministers of Ukraine from November 07, 2014, № 595 "on Some issues of financing budget institutions, the implementation of social payments to the population and the provision of financial support to individual enterprises and organizations of Donetsk and Lugansk regions", the decree of the Chairman of regional state administration on October 20, 2014 № 644 "On amendments to order of the Chairman of regional state administration on July 29, 2014 No. 590" the state archives of Donetsk oblast was re-registered in Kramatorsk, the actual location in the city of Kostiantynivka. The state archives of the region has suspended the activities using archivements from 08.12.2014, due to the fact that the documents remained in the city of Donetsk, in the territory temporarily natkonal bodies of state power of Ukraine.

    In this regard, the archive references are not given. In response to the requests of the citizens free of negative response about the impossibility of identifying information on the holdings of the state archives of the region.


    Collective organs of State Archives


    Structure of State Archives
                                                                                                                                                                                                                                                                                                                                                                                                                                           
    administration
    Shisholik Irina
    - Managing the activities of the state archive of the region, ensuring the implementation of state policy In the field of archival business and office work on the territory of the region;
    - Control of archival business and records management in the region;
    - representation of the archive in the relations with Ukrgosarchiv, regional state administration, Central state archives, regional state archives, Bodies of state power and local self-government, As well as with enterprises, organizations, institutions, associations of citizens;
                      
    - Coordination of activities: human resources; Sector of economy and financial support; Legal service; Regime-secret body;
    - Disposal of funds within the approved by the chairman of the regional state administration Estimates of the state archive;
    - appointment to posts and dismissal of civil servants of the state archive;
    - Recruitment and dismissal of employees of the state archive, Who are not civil servants;
                      
    - Ensuring that employees of the state archive comply with internal labor regulations And performing discipline;
    - resolution of issues on the issue of documents of the National Archival Fund, stored In the State Archives, enterprises, institutions and organizations for temporary use And on the access of users to work with documents;
    - The head of the board of the state archive and a number of permanent and temporary councils and commissions established in the state archives, the editorial board of the journal Archival Chronicle of Donbass
    Director of archive
    Shisholik Irina

    phone: (06272) 2-52-05
    Deputy Director - head of Department of coordination and organization of archival Affairs
    Deputy Director - head of Department of coordination and organization of archival Affairs:

    Vacancy (temporary)

    phone: (06272) 2-52-05

    - The implementation on the territory of public policy in the sphere of archival Affairs and record keeping;
    - ensuring interaction of the state archives of the region with the archival institutions of the region, departments of the regional state administration, representative bodies, local government bodies, state supervision and control, law enforcement bodies, enterprises, institutions, organizations;
    - Monitoring of performance targets and analysis of the work of archival institutions of the region;
    - organization of work on preparation of normative-methodical documents on the formation of the National archival Fund and archives and records management;
    - Coordination of work: Department of organization and coordination of archives; Department of formation NAF and record keeping; chief scientific officer; sector records management of state archives; the archival institutions of the region;
    - organization of preparation of proposals concerning the appointment and release from office heads of archival institutions of the region;
    - the Head of Committee on competitive bidding; the Commission on personnel matters; the Commission on certification of workplaces; Commission on development of profiles of professional competence of positions of the civil service; the Commission for the exam in the testing of knowledge on labour protection at the state archives of
    Is Deputy Chairman of the Board of the state archives;
    - organization and coordination of works on labor protection and creation of conditions of labour in the archival institutions of the region
    Deputy Director - head of Department of using of documents ' information
    Pirozhkova Natalia
    - Realisation in territory of region of the state policy in the field of Informatization of archival Affairs and document usage;
    - to organize the storing and accounting of NAF documents in the archives of the state archives;
    - coordination of the establishment and improvement of the system of finding AIDS to the documents stored in the state archives;
    - the creation of conditions of transfer of traditional archival technologies new information technologies;
    - providing access to archival information in electronic form, of the operation processes, computer databases and information systems;
    - organization of economic and logistical support of structural divisions of the state archives;
    - Coordination activities: the Department of physical safety of documents and retrieval systems; the Department of safekeeping of documents, records and reference system, of the Department of using of documents ' information; administrative Department; the archival institutions of the region on issues of Informatization of archival business;
    - organization of drafting proposals on the development and organization of work with documents in electronic form;
    - Vidpovidno for the state of fire safety in the state archives;
    - Organization of measures for mobilization training and activities of the state archives in emergency situations;
    - the Head of scientific-methodological Council; the Commission on account of publications of the state archives; the property survey Board; fire-technical Commission

    Pirozhkova Natalia

    phone: (06272) 2-52-05
    Chief specialist-legal adviser
    - The correct application of the legislation in the state archives;
    - Preparation of conclusions on legal matters arising out of activities of the state archives;
    - to check for compliance with the requirements of current legislation and legal expertise of draft orders of the state archives and other documents of legal nature relating to the activities of the state archives;
    - maintenance of claims work in the state archives;
    - organization of work related to conclusion of contracts, participation in the preparation and implementation of measures aimed at the fulfillment of contractual obligations, protection of property rights and legitimate interests of the state archives;
    - making on the state registration in the Department of justice in Donetsk oblast regulatory legal acts of the state archives concerning human rights, freedom and legitimate interests of citizens or have interdepartmental character
    Chief specialist-legal counsel

    Kochanowski Olga

    phone: (06272) 2-52-05
    The departments and structural units
    The division of coordination and organization of archival Affairs
    - Organization of work on development of target programs of development of archives in the region;
    - preparation of perspective, annual plans of development of archival business;
    - preparation of proposals for the development of a network of archival institutions of the region;
    - to coordinate activities and control the work of archival institutions of the region;
    - Organization of methodical work in the sphere of record keeping;
    - traveling seminars on exchange of experience of archival institutions of the region;
    - studying, generalization, distribution of world and Ukrainian experience of archival institutions;
    - organization of study and improvement of qualification of workers of archival institutions of the region
                      
    Deputy head of Department:

    Vasilenko Inna

    phone: (06272) 2-10-61
    The Department of formation of the National archival Fund and records management
    - Organization of the formation of the NAF and provide control over the collection on the territory of the region of archival documents;
    - to exercise control over the activities of archival subdivisions of state authorities, local authorities, institutions and organizations regardless of ownership;
    - organizing and conducting meetings, seminars on issues archive and office
                      
    Head of Department:

    Alimova Natalia

                      phone: (06272) 2-10-61                   
     The Department of safekeeping of documents, record keeping and reference tools
    Shevchenko Elena
    - Preservation of NAF documents;
    the adoption of NAF documents from institutions, organizations and enterprises of the region regardless of ownership, physical persons;
    accounting documents;
    - the creation of finding AIDS;
    - to Provide advice on issues of safety of archival documents
                      
                      
    Head of Department:

    Shevchenko Elena

    (Temporary vacancy)
    The Department of using of documents ' information
    - Organization of work with addresses of citizens, personal reception of citizens, consideration of the issues raised in the appeals, drafting of responses;
    - query execution legal and physical persons;
    - systematic analysis and synthesis of citizens to identify important issues of public interest requiring urgent solutions, so inform the management of the state archives of the region, the State archival service of Ukraine and regional state administration;
    - Organization of work of users in reading rooms;
    - organization of work on execution of requests for providing public information of individuals, legal persons, associations of citizens;
    - to work with the media;
    - to inform the public, bodies of state power and local self-government with the composition and content of NAF documents
                      
    Deputy head of Department:

    vacancy

    phone: (06272) 2-15-42
    The Department of physical safety of documents and retrieval systems
    Head of Department

    vacancy
    - The physical preservation of NAF documents;
    - to create the insurance Fund on the documents of the churches, which contain records of birth, marriage and death by means of microfilm;
    - to create a Fund for use of documents from the period before 1917 by scanning;
    - Creating and filling the necessary databases that facilitate information search and scientific reference work archive;
    - presentation of the state archives of Donetsk region in the Internet
    Administrative division
    - Economic and logistical support of structural divisions of state archives of the region;
    - the Content in proper condition the two buildings and premises of the state archives of the region, archives, ventilation systems and boiler;
    - organization and control over sanitary-hygienic condition of the premises of the state archives of the region, archives and adjacent to the state archives of the region territory;
    - ensuring structural subdivisions of the state archives of the region the necessary forms, stationery and household need;
    - is the provision of means of mechanization of labor of the Junior staff;
    - account commodity-material values and compliance with the rules of registration and delivery the primary receipt and expenditure documents;
    - ensuring compliance with fire and security security of the state archives of the region
                      
                      
    Head of Department:

    vacancy
    Sector personnel management service
    - Implementation of state policy on questions of personnel work and public service in the state archives of the region;
    - implementation of analytical and organizational work for human resource management;
    - meet the needs of the state archives of the region of qualified staff and their effective use;
    - forecasting staff development, encourage employees of the state archives of the region to career, ensure their continuous training;
    - documentation of public service and labor relations;
    - to Work with personnel reserve
                      
                      
                      
    Head of sector:

    Talalykina Anna

    phone: (06272) 2-52-05
    Economy and financial security
    Вакуленко Ася Василівна
    - Ensuring effective and efficient use of budget allocations;
    - to Develop schemes of salaries and wages of employees of state archives of the region, tariffs for paid services;
    - organization of work on financing, payment, planning and reporting, accounting;
    - to develop draft orders relating to the competence of the sector;
    - Organization of cash inventory, inventory, fixed assets
    Head of sector:

    Vakulenko Asya
    Sector records management
    - Providing a clear organization of record keeping of maintenance at the state archives;
    - to ensure timely review of documentation to the state archives and submitted to the user;
    - ensure the systematic control over the timely execution of documents;
    - reception, registration, accounting and shipping paperwork for units;
    - organization of the reception of visitors management of state archives personal questionам
                      
                      
    Head of sector:

    Yakubovskaya Lily

    phone: (06272) 2-52-05





    From the history of archival construction in Donbass

    the First building of the Stalinist regional archive
  • Until 1917, the state archives did not have the documents stored in the departments;
  • may, 1920 - created the archival Commission under the departments of national education to collect materials of the institutions of pre-revolutionary period;
  • January 3, 1922 - created the Donetsk provincial archives (hubar) under the Presidium of the Donetsk province Executive Committee;
  • 1924 - gubara created at the provincial historical archive (the premises were not);
  • in 1925 eliminated provincial institutions established Artemovsk, Stalin and Mariupol County archives Department;
  • July 1929, created the regional historical archive of the industry of Donbass;
  • in September 1930 abolished the County archival administration, October 1, 1930. created Artemovskaya Stalin and Mariupol city archives Department.
  • March 1932 - Stalin's city archives and provincial historical archive of Donbas industry was reorganized in the Stalinist state historical archive, Artyomovsk and Mariupol archives Department was reorganized into the state historical archives;
  • 29 Sep 1932 - on the basis of the Stalinist state historical archive created the Donetsk regional historical archive;
  • October 1932 - created the Donetsk regional archival Department, began to form municipal and regional state archives;
  • , 1938, the Donetsk region is divided into 2 areas: Stalin and Voroshilovgrad. Donetsk regional historical archives was renamed to Stalin;
  • November 1938 - archival institutions transferred to the people's Commissariat of internal Affairs in archival administration; the building of the former party archive of the Donetsk regional party Committee (built in 1973). Modern archive building (built in 1965)
  • 25 Nov 1938 - Stalin's regional historical archives was renamed in Stalin's regional archives in the city of Stalino, Artemivsk historical archive - in the Stalin regional archive in the town of Artemovsk, Mariupol historical archive - in the Stalin regional archive in Mariupol;
  • in 1944-1946 - returning from the evacuation funds Artyomovsk and Mariupol archives joined the Stalinist regional archive, in the historical archives of the city of Artemivsk and Mariupol ceased to exist;
  • June 1960 - archival institutions was taken from the jurisdiction of the Ministry of internal Affairs;
  • November 1961 in connection with the renaming of Stalin in Donetsk, Stalin's regional archives was renamed into the Donetsk regional archive;
  • June 1980, received the name State archives of Donetsk oblast;
  • November 1988 - eliminated the archival Department of the Donetsk Executive Committee, his leadership archives in the area transferred to the state archives of the region;
  • October 16, 1991 - in the collections of the state archives of Donetsk region, and includes documents of the former Donetsk regional Committee of Communist party of Ukraine.


    Learn more about the history of archival construction in the Donbass can be read in the articles:

    Archival system in Donetsk region: 75 years

    History of the party archives of Donetsk oblast

    the Fate of the archives of Donetsk oblast during the great Patriotic war






  • State archive of Donetsk region © 2017